There have been significant changes to the new W-4 form. There are no more allowances due to changes in the law. Current employees are not required to submit a new W-4; however, if they choose to make changes, they must use the new form. All employees hired after January 1, 2020 must use the new form. Please read the new W-4 form carefully before completing it. To aid in completing the new W-4, please see  https://www.irs.gov/individuals/tax-withholding-estimator 

More information: 

https://www.irs.gov/newsroom/faqs-on-the-2020-form-w-4 

Complete these forms and return them to Penny Decatur (pdecatur@fwsu.org) unless otherwise noted below. (Fillable PDFs - please download the form and open it in your PDF reader to enter info digitally)

• Direct Deposit Form (Fillable PDF)

• W4 Form - Federal (2024) (Fillable PDF)

• W4 Form - State of VT (Fillable PDF)

• Name/Address Change

  • If you have a name or address change, please email Penny Decatur (pdectur@fwsu.org).

    Name changes require a copy of your signed Social Security card with your new name.

• 403B Salary Reduction Agreement Form (Fillable PDF)

• ​403B Beneficiary Change Form (Fillable PDF)

  • Complete the form and return as directed at the bottom of the form.

• If you need a plan sponsor signature, please contact:

  • Penny Decatur at 802-370-3113 ext. 41160 or

  • Tammy Lutz at 802-370-3113 ext. 41140

• Retirement Account Exchange, Transfer, or Rollover Request Form (Fillable PDF)

  • This form is needed if you are a current FWSU employee and want to rollover/withdraw funds to Aspire.

    This form and all required supporting documents can be uploaded through the form submission tool at www.aspireonline.com/resources/forms-submission-tool.

    • If you do not know which custodian is applicable to your account, please call Aspire Customer Service at 866-634-5873.

• 403B Separation of Service Packet (Fillable PDF)

  • This form is needed if you are a former FWSU employee and want to rollover funds from Aspire. This form and all required supporting documents can be uploaded through the form submission tool.

    • If you need further assistance, please call Aspire Customer Service at 866-634-5873.

    • The plan number for Aspire is 3207.

Human resources and payroll information for current employees in FWSU.

• FY25 Pay Date Schedule (BFA / FES)

• FY25 Pay Date Schedule (GEMS / FWSU)

• Frontline User Guide (Teachers)

• Frontline User Guide (Paras)

• Hourly & Salary Employee Self-Service Guide

• Hourly Employee Timeclock Manual - FWSU

• Hourly Employee Timeclock Manual - Georgia

• Hourly Employee Timeclock Manual - Fairfax

• Hourly Employee Timeclock Manual - Fletcher

• Time Clock Plus App Directions

VSTRS Rates - FY25

VSTRS is the Mandatory Vermont State Teachers Retirement System for any employee working as a Teacher or Administrator with a Vermont Teaching License.  These employees are Teachers, Nurses, SLPs, Principals, Superintendents, etc.  

Contribution Rates are based on an 8-tiered system, based on the member's Base Salary as of 7/1/2024, so for FY'25 the VSTRS Contribution Rates are as follows: 

" If your FY'25 base salary is ____, your contribution rate is____"

1. At or below $40,000 - 6.15%

2. $40,000.01 to $50,000 - 6.20%

3. $50,000.01 to $60,000 - 6.30%

4. $60,000.01 to $70,000 - 6.40%

5. $70,000.01 to $80,000 - 6.55%

6. $80,000.01 to $90,000 - 6.80%

7. $90,000.01 to $100,000 - 7.10%

8. $100,000.01 or more - 7.35%

Your FY'25 Base Salary is your current FY'25 signed Contract.  This will be your Contribution Rate for all of FY'25.  

Your Contribution Rate for FY'25 will NOT change:

• If you complete an FY'25 Horizontal Movement

• If you perform any additional work such as coaching, mentorship, stipends, or teacher hourly work.

The only time that your contribution rate may change during the fiscal year is if your FTE changes plus/minus 20% and you have an increase/decrease in salary that places you in a different tier. Only one change per fiscal year is allowed per VSTRS.

As a reminder, please ensure that your VSTRS beneficiary forms are up to date.  Contact the VSTRS office at 1-800-642-3190 or find the form at www.vermonttreasurer.gov. Please follow the instructions on the form and mail it to the address on the form. The form does NOT go to FWSU Central Office.

Please feel free to contact Tammy, Candy or myself if you have any questions regarding this information.

VMERS Rates - FY25

VMERS is the Mandatory Vermont Municipal Employees Retirement System for any employee who does not have a Vermont Teaching License & regularly works:

• 30 or more hours per week throughout the School Year OR 

• 24 or more hours per week throughout the Calendar Year.

These employees are Paras, Office Staff, Tech Staff, Custodial/Maintenance Staff, Business Managers, OT, BCBA, etc.  

Both the Employee & Employer Contribution Rates have increased 0.25%, so for FY'25 the VMERS Contribution Rates are as follows: 

FY'25 Groups & Contribution RatesEmployee Rate is:Employer Rate is:Group A = Fletcher Employees4.00%5.50%Group B = Georgia, Fairfax, & FWSU Employees6.375%7.00%

Please feel free to contact Tammy, Candy or myself if you have any questions regarding this information.

As a reminder, please ensure that your VMERS beneficiary forms are up to date.  Contact the VMERS office at 1-800-642-3190 or find the form at www.vermonttreasurer.gov. Please follow the instructions on the form and mail it to the address on the form. The form does NOT go to FWSU Central Office.